Payroll Specialist

Payroll Specialist
Location: Hybrid (Downtown Toronto)
Employment Type: Full-Time

Does this sound like you?

Are you a payroll professional with strong analytical skills and a keen attention to detail? Do you thrive in a collaborative environment and enjoy working with a variety of teams? We’re looking for a Payroll Specialist to join our dynamic team. If you have experience with large-scale payroll processing, SAP, ADP WFN, and are passionate about accuracy and compliance, we want to hear from you.

About the Role:

Reporting to the Payroll Manager, the Payroll Specialist will be responsible for processing payroll for over 1,000 employees, ensuring compliance with local and federal regulations, and handling all payroll-related functions across various locations. This role requires someone who is organized, proactive, and capable of handling complex payroll tasks while working in a hybrid environment.

Responsibilities:

• Accurately process payroll on a regular basis for employees across multiple locations, adhering to applicable payroll regulations.
• Utilize Dayforce to manage and input payroll data, including regular pay, overtime, bonuses, and commissions.
• Calculate and verify team member hours, deductions, benefits, and other payroll-related items, ensuring compliance with tax laws.
• Address payroll-related inquiries from employees, resolve discrepancies, and provide support for issues related to pay.
• Process and reconcile payroll journal entries, including vacation accruals and other adjustments.
• Maintain accurate records for new hires, terminations, and employee status changes, ensuring proper benefit enrollments and deductions.
• Submit ROEs and manage year-end filings such as T4s.
• Process payroll tax filings and remittances, ensuring compliance with government requirements.
• Assist in performing self-audits to maintain accuracy, and support internal audits during off-cycle and year-end periods.
• Collaborate with HR and other departments to ensure seamless payroll processes and address any issues related to benefits, time off, or claims.
• Contribute to payroll reporting, including period-end reconciliation and compliance with financial and tax regulations.
• Support special payroll projects and initiatives as needed.

Qualifications:

• 3-5 years of experience in payroll, particularly with large companies (1,000+ employees).
• Proficiency in SAP and ADP WFN.
• Strong knowledge of Canadian payroll regulations and tax laws; familiarity with US payroll regulations is a plus.
• Experience with payroll reporting, reconciliations, and year-end filings (T4s).
• Detail-oriented with a high degree of accuracy in processing payroll data.
• Strong communication skills, with the ability to collaborate with multiple departments.
• Proficient in Microsoft Excel and report generation.
• Post-secondary education in Accounting, Finance, or a related field preferred.
• Certified Payroll Practitioner (CPP) designation is an asset.

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