Payroll Administrator

Does this sound like you?

Are you someone with strong analytical skills, who enjoy working with various departments and a high degree of accuracy? We’re seeking a Payroll Administrator with a dynamic personality and a drive to reach decision-makers and build relationships.

About the role:

Reporting to the Corporate Controller, the Payroll Administrator is responsible for processing Canadian payroll and supporting other payrolls in all locations including year-end processes, managing regulatory filings, and maintaining accurate financial records.

Responsibilities:

• Work within the payroll team to accurately process payroll for team members on a regular basis, adhering to Canadian payroll regulations.
• Process various bonus and commissions; monthly, semi-annual and annual programs
• Filing of all payroll related statutory filings (e.g. WCB/WSIB, EHT, CPP, OAS etc.)
• Calculate and verify team member hours, deductions, and benefits, ensuring compliance with tax laws
• Resolve payroll-related inquiries from team members, provide letters of employment and/or addressing any discrepancies or concerns with pay
• Process and reconcile payroll related journal entries including vacation accruals
• Validate team member changes, new hires, leaves, departures and administer team member benefits programs, including RRSP / DPSP and paid time off, in conjunction with Human Resources
• Perform regular self-audits to ensure accuracy; support internal off cycle and year end audits
• Assist team members with issues on claims with third party provider and collaborate with HR to ensure programs align with coverage agreements
• Submit ROE’s to service Canada, process T4s and W2s for Canada and the USA
• Full ownership of process and relationships with Canada, USA, Mexico and oversee Honduras payroll with partners
• Help to set up payroll for new US states and Canadian provinces as required
• Approve payroll submissions for third party invoicing
• Process payment of required benefit premiums across all locations
• Prepare and ensure timely submission of payroll tax filings and remittances to relevant government authorities (ex., HST, WSIB reporting, taxes, etc.) in conjunction with Financial Analyst
• Generate payroll reports, including semi-annual reporting with HRIS Specialist
• Stay up to date with Canadian, US, Mexico, and Honduras payroll regulations, tax laws, and accounting standards with HR
• Conduct government surveys, ex. Statistics Canada and audits, garnishments, etc.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements
• Back up finance functions, ex. AP; cross train to back up payroll during vacations / absences
• Take on ad-hoc/special projects as required

Qualifications:

• Minimum 3 years’ experience in a similar role, preferably with a mid-size manufacturing or distribution company
• Accredited payroll certification; knowledge of finance standard practices
• Experience working with both Canadian & US payroll required; experience with Mexico payroll an asset
• Post secondary degree / diploma in Accounting, Finance, Business or related program
• Strong knowledge of Canadian payroll laws and regulations; knowledge of US payrolls laws and regulations preferred
• Experience and familiarity with ERP Systems and Payroll systems (example NetSuite, ADP, etc.)
• Advanced to expert level of knowledge in Excel and report writing.
• Attention to detail, a high degree of accuracy, able to collaborate well with team members.

Some of the benefits/perks include:

• Yearly contenders and recipients of multiple prestigious awards including Canada’s Best Managed for over 10 years, Canada’s Safest Manufacturer, Achievers 50 Most Engaged Workplaces, Canada’s Excellence Business Award and more!
• Fantastic Health & Wellness benefits, including RRSP contribution program
• Enjoy our Recognition Program to gain access to fantastic rewards!
• Access to our on-site fitness lessons, equipment, “Grab and Go” bikes and more
• Take part in community and company events, staff lunch adventures and annual barbeques!
• And much more!

49176YS

INDCAP