Bilingual Payroll Administrator (French /English)

Key Responsibilities:

• Collaborate with the Payroll Service Team to ensure timely processing and verification of payroll transactions, including inputs, deductions, remittances, and reports.
• Administer payroll on a bi-weekly basis for around 900 unionized and non-unionized employees across multiple locations nationwide.
• Update monthly statistical reports and manage the record-keeping systems for various provincial workers’ compensation boards.
• Assist with month-end and year-end procedures, including preparing statistical reports, statements, and summaries as needed.

Payroll

• Work closely with Human Resources to process employee data related to new hires, terminations, changes, and pay calculations.
• Review and audit timesheets for accuracy, resolve discrepancies, and make necessary adjustments.
• Calculate and input pay adjustments as needed, ensuring all approvals are documented.
• Audit payroll inputs and ensure accuracy when submitting payroll data to ADP.
• Prepare reports and payment requests for non-statutory deductions such as garnishments, union dues, charity donations, provincial workers’ compensation, and benefit premiums.
• Manage the distribution of ROEs to employees and handle inquiries from Service Canada.
• Oversee scheduling and timecard auditing for seasonal and part-time staff.
• Perform additional payroll-related duties as required.

ADMIN

• Provide payroll-related reports to the Human Resources department as requested.
• Administer timekeeping processes for the CLC time-off, attendance, and overtime modules in ADP.
• Assist Human Resources with employee orientation and onboarding, including providing tax forms and direct deposit information.
• Help assign and register barcodes on ID badges for new hires.
• Provide ongoing training and support for timekeepers using the Workforce Now (WFN) Time and Attendance Module.
• Ensure compliance with company and departmental policies and procedures.
• Perform other administrative tasks as needed.

• Assist with month-end and year-end closing, including preparing management reports, statutory statements, and summaries.
• Update and maintain tracking systems, including reconciling Canada Revenue and Revenu Quebec accounts.
• Support the completion of month-end payroll tasks, including journal entries and integration with JD Edwards accounting system.

Qualifications and Experience:

• Bilingual – fluent in both French and English, written and oral communication skills required.
• College diploma or university degree in business administration, finance, accounting, payroll, or a related field is preferred.
• Minimum of 3 to 5 years of relevant experience in a similar role.
• Membership with the National Payroll Institute and progress toward or completion of the Payroll Compliance Professional (PCP) certification is an asset.
• Proficiency in ADP WFN payroll software or similar payroll systems is required.
• Strong Excel skills are essential.

989898YS

INDCAP